The unique Contract Approval System based on Microsoft Office 365 cloud services was developed for AHLERS by Softline

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The unique Contract Approval System based on Microsoft Office 365 cloud services was developed for AHLERS by Softline

Softline has developed an efficient agreement approval system for JSC Ahlers Rus powered by Microsoft cloud technologies: PowerApps, Microsoft Flow, and SharePoint Online. This is a unique technology because in Russia such projects rely on out-of-the-box software. Thanks to the implementation of cloud services, the customer was able to control the agreement approval terms and their execution, increased the document workflow system throughput by several times, and minimized the development cost. The business decision-making speed in the company has been increased.

Softline has developed an efficient agreement approval system for JSC Ahlers Rus powered by Microsoft cloud technologies: PowerApps, Microsoft Flow, and SharePoint Online. This is a unique technology because in Russia such projects rely on out-of-the-box software. Thanks to the implementation of cloud services, the customer was able to control the agreement approval terms and their execution, increased the document workflow system throughput by several times, and minimized the development cost. The business decision-making speed in the company has been increased.

AHLERS is international logistics service provider operating in Russia, the EU, South Asia, and the Far East. It has several offices in Russia: Moscow, St. Petersburg, Novorossiysk, Novosibirsk and Chelyabinsk.

AHLERS follows modern trends, improving its IT tools including with Softline’s assistance. The migration to the cloud service Office 365 was carried out, then the VALO intranet on SharePoint was developed and after that the creation of CAS - Contract Approval System- became possible.

With the growth of the company, the volume of contractual work has increased.  The customer needed to comply with high requirements to agreement approval speed, transparency, and effectiveness.

Softline offered the client a concept of an agreement approval system based on Microsoft Office 365 services: PowerApps, MS Flow, and SharePoint Online. This is a unique technology because in Russia such projects rely on out-of-the-box software. Many Russian companies are not ready to transfer the information that constitutes a trade secret to a cloud and still prefer the on-premise software deployment model.

The unique development of Softline became more effective than its out-of-the-box analogues. As a result, AHLERS increased the speed of negotiation of contracts, got the opportunity to control the timing of coordination, increased the capacity of the workflow system several times.

“We chose Softline because this company has been successful in the international market; it knows how to create unique and sophisticated systems with high intellectual value added, listens to the customers attentively, and understands their goals. As a result, we received a contract approval system that corresponds to all the functions we needed and can be supplemented by new functionality in the future,”—said Anastasia Golubeva, Head of the Legal Department AHLERS RUS.

“The Microsoft Office 365-based system developed by our team has fully replaced the agreement preparation and approval processes that AHLERS had used before the project. AHLERS was ready to experiment with business processes to optimize them: they had already used Microsoft Office 365, and we had considerably expanded the capabilities of this software. The agreement approval system based on PowerApps, MS Flow, and SharePoint Online is a one-of-a-kind solution in Russia, where these cloud services have not yet become widely used,”—said Ivan Lukovnikov, Group Lead of the Solutions Directorate at Softline.